This policy applies to all processing of personal data carried out by DMS and aims to inform the user about how DMS processes personal data (including details of the type of personal data collected and the purpose of the processing) and about the user’s rights in relation to their personal data.
Contact – How can I get in touch ?
The head office is located at : 863 Rue des Coccinelles,
QC, Canada, J7T 0P8
The contact telephone number is : 514-965-3592
The user may establish direct and effective communication with DMS in writing by sending a communication to the address indicated or by sending an e-mail to the address : email@example.com
In addition, details of the party responsible for processing your personal data are given below :
– Name : Steve Pellan
– Phone : 514-965-3592
– E-mail address : firstname.lastname@example.org
Processing Identification – How do we collect personal data ?
In accordance with current regulations on the protection of personal data, in particular the Law modernizing legislative provisions on the protection of personal information (Law 25)
DMS collects personal data in its possession when the user :
- Fills in forms on the website;
- Subscribes to the newsletter;
- Responds to a survey;
- Fills out a printed form;
- Sends an e-mail or communicates by telephone;
Personal data collected – What personal data do we collect ?
DMS collects information when visiting their web page, mainly by completing online forms.
The following data is collected :
- Telephone number
As a general rule, where personal data is required in order to use a service or access certain content, its provision will not be compulsory, except in cases where it is specifically indicated that this data is required for the provision of the service. In such cases, the user may freely choose not to register and/or not to contract the services.
The User declares and guarantees that all data provided by him/her is true and accurate, and undertakes to keep it up to date. Any changes may be communicated to the Data Protection Officer or to the address indicated in the Contact section above.
Likewise, the user acknowledges that the data requested by DMS is necessary, adequate and not excessive to achieve the purposes expressed, which would be impossible to achieve if such data were not provided.
Any false or inaccurate statements resulting from the information and data provided, as well as any damage that such information may cause, will be the responsibility of the user.
Purpose – What is the purpose of the personal data we collect ?
The personal data requested from the user will be used for the following purposes:
In the event of a contract for services offered on the site, to create and maintain the commercial relationship and to carry out the activities and provide the services of DMS (including, without limitation, the management, administration, provision and improvement of the services).
To send newsletters, as well as commercial communications, promotions and/or advertising from DMS, either occasionally or periodically. Accordingly, the email address that the user provides when completing the form on the website may be used to send information and updates on the request for services, as well as news about DMS (either occasionally or periodically), updates, information on related products or services, among others. This processing is based on our legitimate interest in promoting our products and services.
Conduct a survey or organise a competition.
To personalise the user experience, increasing our ability to meet their needs.
To improve DMS’s website and service offering, based on DMS’s legitimate interest in constantly improving its products and services.
To process transactions and comply with legal obligations to which DMS is subject, such as tax obligations.
Data subject to processing will not be used for purposes other than those mentioned above and for which it was collected. Notwithstanding the above, it is specified that the data recorded may be used, in addition to the purposes for which they were expressly collected, for statistical, incident management or market research purposes. However, if personal data is processed for purposes other than those initially specified when the data was collected, a compatibility analysis will be carried out by DMS in accordance with the applicable regulations. Processing will only be authorised if the initial purpose is compatible with the new purpose or authorised in accordance with an independent legal basis. In these cases, the user will be informed of the changes in purpose or of the legal justification for processing his/her data. Users are reminded that they may oppose the sending of commercial communications (unsubscribe) and no longer receive e-mails from DMS, by informing DMS in a reliable manner, who will proceed to discontinue as soon as possible after receiving such communication. To this end, he may send an e-mail to the address indicated in the Contact section above, a letter by post to the address indicated in the Contact section above, or directly follow the unsubscribe instructions detailed at the end of each e-mail from DMS.
How do we use your information ?
We will use the information we collect about you for the following purposes :
Creating a user account
Collecting customer feedback
Managing customer orders
User account management
Payment processing : Stripe
If we want to use your information for other purposes, we will ask for your consent and will only use your information where you have given your consent and only for the purpose(s) for which you have given your consent, unless we are required to do otherwise by law.
By providing personal data to DMS, the user declares his/her full and unreserved consent to the processing of such data by DMS. The user hereby gives his/her free, express and informed consent to DMS to use the data collected for the purposes indicated in the Purpose section above, as well as their incorporation into a third-party database/applications used by DMS.
Expiry – How long do we retain your data ?
Confidentiality / Assignment / International transfer – Do we disclose data to third parties ?
DMS will keep the personal data collected private and confidential and will not use it for purposes other than those set out in the Purpose section above. DMS requires the signing of confidentiality and personal data processing agreements by its employees and third parties who provide services that access the contents of the databases (or includes such obligations in the service agreements it signs with such providers as indicated in the following paragraph).
The user’s personal data collected by DMS will not be transferred, sold, exchanged, transmitted and/or communicated to third parties outside DMS without the user’s consent, unless required by law and/or for the purpose of providing the services to the user. This does not include certain employees and service providers who enable DMS to maintain the site in operation, to comply with the purposes set out in the Purpose section above and/or to provide services to the user, who have assumed the obligation to maintain the confidentiality of the data provided and undertake to comply with the applicable regulations on the protection of personal data, at the time of employment. Contracts with service providers stipulate the objective, scope, content, duration, nature and purpose of data processing, the type of personal data, the categories of data owners and the obligations and responsibilities of DMS and the contracting third parties.
In particular: DMS may share the personal information provided with the controlling companies, subsidiaries, affiliated companies and/or intermediaries linked to DMS.
DMS may share certain personal information provided by the user internally within DMS, with certain departments, such as administration, marketing or IT.
In some cases, DMS transfers personal data on the basis of a legitimate interest and the economic and technical advantages associated with the use of specialist suppliers. In this respect :
Social networks. DMS also uses social networks, such as Facebook or Instagram, and has integrated functions from these networks into its services. Users may only use these social networks if they have registered and accessed the corresponding social network with their user. These social networks have their own confidentiality policies and general terms and conditions, over which DMS has no interference or control.
Security – How do we ensure data security ?
DMS declares his intention to adopt the technical and organisational measures necessary to guarantee the security, integrity and confidentiality of the data in accordance with the provisions of the Law modernising legislative provisions on the protection of personal information (Law 25) in order to prevent their alteration, loss, consultation or unauthorised processing.
DMS does not guarantee absolute privacy in the use of the site, as it cannot be excluded that unauthorised third parties may become aware of it. The user acknowledges that existing technical security measures are not impenetrable and that even if all reasonable security precautions are taken, it is possible for information to be manipulated, destroyed and/or lost. In the event of the detection of a security incident involving a significant risk for the owner of the data, this event will be communicated without delay to the competent supervisory authority, together with the corrective and palliative measures implemented and/or to be implemented.
DMS is not responsible for the loss or deletion of data by users. Similarly, DMS accepts no responsibility for any damage caused by computer viruses.
Finally, users must also take steps to protect their information. DMS insists that you take every precaution to protect your personal information when you are on the Internet. At the very least, you are advised to change your password periodically, using a combination of letters and numbers, and to ensure that you use a secure browser.
Data owner’s rights and procedures for exercising them – What rights do I have as a data owner ?
The user who is the owner of the data may at any time exercise the rights of access, rectification, cancellation, opposition, limitation of processing, portability, confidentiality and deletion concerning his/her personal data, in accordance with the provisions of the Law modernising legislative provisions on the protection of personal information (Law 25). These rights may be exercised by the user him/herself by e-mail to email@example.com, or by written communication to the Data Protection Officer at the following address firstname.lastname@example.org, or by any of the means provided for by the applicable regulations mentioned above. DMS may request the data necessary to validate the identification of the owner of the data.
The deletion of certain data will not be carried out where it could cause damage to the rights or legitimate interests of third parties, or where there is a legal obligation to retain the data.
Training – Do we undergo training?
DMS’s staff whose duties relate to the processing of personal data are trained to ensure better protection of personal data and the rights of their holders.
Links to third parties – Does our Site contain links to other sites?
The Site may contain links to third-party sites, with or without advertising content, whose confidentiality policies are foreign to DMS. The linked sites are not associated with DMS and their existence in no way implies any suggestion, invitation or recommendation to visit the destination or any link or association between DMS and these sites. DMS is not responsible or liable for the content, use and activities of these linked sites, nor for any damage, whether actual or potential, material or moral, direct or indirect, suffered by users and derived from the information contained in these sites or from the relationship that users may establish with third parties whose services have been published on the site. Nevertheless, any comments on these linked sites will be useful to DMS in order to improve services and/or guarantee the integrity of the site. DMS undertakes to do everything possible to prevent the existence on its site of links to sites with illegal content.
Cookies are information files that the site or the provider of certain site services transfers to the hard disk of the user’s computer via the browser programme. Cookies in themselves cannot personally identify the user (although they may contain the user’s IP address) but they do enable the site to recognise the user’s browser and to capture and store certain data (the user’s operating system, the domain name of the website from which the site was linked, among others). DMS reserves the right to contract the services of third parties to analyse and understand the users of the site, who may not use the information collected for any purpose other than to improve DMS’s services.
Changes – Is this the most recent version ?